The Paralegal provides litigation and administrative support to the ACLU of Virginia’s legal team. This includes, but is not limited to, preparing litigation documents for filing, maintaining files and records, and assisting in case development. The Paralegal also manages the ACLU of Virginia’s intake program, including managing the process for reviewing requests for assistance, overseeing the intake database, and ensuring appropriate responses are sent.
· Provide paralegal support for a wide range of federal, state, and administrative litigation, including impact litigation, complex class-action litigation, appeals, and amicus briefs;
· Assist in case management, including maintenance of electronic files, physical files, court records, and litigation calendars; anticipate and identify potential litigation tasks and prepare accordingly;
· Prepare, format, file, and serve legal documents; assist with finalizing pleadings and exhibits; and prepare discovery requests and responses, as appropriate;
· Coordinate all logistics for depositions, client meetings or phone calls, service of process, courtesy copy delivery, and other litigation support;
· Draft legal letters, advocacy letters, demand letters, FOIA requests, and other correspondence, as requested, and manage responses;
· Cite check pleadings and/or other court submissions, as requested; and
· Handle general administrative duties including processing invoices, tracking case expenses and costs, preparing expense reports, assisting with travel arrangements, and ordering supplies.
· Oversee the operation of the ACLU-VA’s legal intake process as well as the process for tracking and responding to other requests for assistance received from national ACLU, other ACLU affiliates, community organizations, and/or private attorneys;
· Provide support for the Legal Intake Assistant, including helping them with the review of intakes and providing them with support and guidance; supervise the activities of any volunteers assisting in the administration of the intake program and provide additional support as necessary;
· Analyze flagged complaints about civil liberties and civil rights violations, as provided by the Legal Intake Assistant, and recommend further action based on criteria established by the legal team;
· Ensure all intake sources receive an appropriate response as directed by the decision of the legal team, the Legal Director, and/or the Executive Director;
· Oversee and spot check the input of intake data, documents, and responses into the intake database, and monitor for accuracy, currency, and completeness;
· Research and update, as necessary, potential referral resources, rejection and referral letter templates, and intake and referral information provided on the ACLU-VA website;
· In collaboration with the Legal Director and Legal Intake Assistant, update, as necessary, our legal intake manual, documenting the legal intake process and policies for the ACLU-VA; and
· In collaboration with the Legal Intake Assistant, flag intakes which may be relevant to existing or developing advocacy or communications strategies; work with attorneys to facilitate any follow up with the intake source and share information with other ACLU-VA staff as directed.
· Participate in case selection and development, as requested, by assisting the Investigator and attorneys with factual research, interviewing clients and potential witnesses, gathering information, and preparing internal memoranda;
· In collaboration with communications staff, prepare and maintain webpages on the ACLU-VA website for each active legal case or project, and ensure the web page narrative and attached materials for each case are up-to-date and accurate;
· Coordinate all aspects of legal team events (e.g., securing locations, confirming speakers, handling logistics, and producing materials);
· Coordinate efforts to build relationships with new cooperating attorneys and develop pro bono resources through targeted, pro-active outreach with appropriate law firm contacts;
· In collaboration with the legal team, provide input on priorities and potential legal advocacy strategies;
· Assist in the implementation of legal program policies, procedures, and systems – such as the intake and case selection process; case management process; paper and electronic filing systems; and legal docket;
· Participate in the review and consideration of intakes and other requests for assistance received by the ACLU-VA; conduct research or factual follow-up as necessary, and propose and/or consider recommendations for additional action;
· Assist in the development, as appropriate, of staff training sessions, workshops, continuing legal education events, and other events on specific issues; and
· Complete any other administrative duties as may be necessary for the continuing operation and function of the legal team.
The ACLU-VA is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU-VA encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity and expression, age, national origin, marital status, citizenship, disability, and veteran status and commits to comply with all applicable equal opportunity and nondiscrimination laws and to refrain from unlawful discrimination.
Salary is based on market factors and individual experience and abilities. The salary range for this position is $48,000 to $65,000, with a midpoint of $56,500. To preserve the opportunity for advancement, we do not typically hire above the mid-point of the range. In addition, we offer excellent benefits including paid time off, generous paid holidays, a 401k plan with employer contribution, flexible spending account, paid medical, dental, and vision insurance, 50% employer-paid dependent medical coverage, life insurance, annual sick leave, short-term and long-term disability insurance, professional development allowances, extended leave to include parental leave after one year of employment.
Due to COVID-19 and our desire to keep our employees safe, our employees are currently following our hybrid work policy. This position will require a frequent presence in the downtown Richmond office, therefore the new hire must reside within commuting distance of downtown Richmond.
Please review the complete job description on our Careers page and apply from our career site. A resume and cover letter will be required. Our HR team will review applications on an ongoing basis until the position is filled.