Assistant Director - Law School Admissions

  • Case Western Reserve University School of Law
  • Mar 17, 2021
Full time Education

Job Description

POSITION OBJECTIVE

The assistant director will evaluate applications for admission and make decisions on the admissibility of candidates. An assistant director interprets and explains admissions decisions to students. Interprets and explains law school programs and policies paying special attention to the identification of appropriate exceptions to normal processes and procedures. An assistant director conducts evaluative interviews of prospective students, plans and executes recruitment travel based on analysis of data and builds relationships with pre-law advisors. This staff member conducts information sessions on campus and off, as well as, responds to questions from prospective students and admitted students on the phone and via email. This staff member represents all facets of law school education and student life at Case Western Reserve University School of Law to prospective students and pre-law advisors with friendliness, enthusiasm, patience and respect. All prospective students should be treated equally, without regard to race, religion, age, sex, color, disability, sexual orientation, or national or ethnic origin.

 

ESSENTIAL FUNCTIONS

  1. Make decisions on the admissibility of candidates who apply for admission to the Law School. Analyze and interpret undergraduate and advance degree transcripts, interpret standardized test scores, assess academic achievement (must be able to assess strength of courses with similar titles offered at different colleges), evaluate quality of personal statements, resumes, and letters of recommendation. Synthesize this information to predict the likelihood of success at the law school. Make admission decisions based on academic program, contributions to undergraduate institution and community through extracurricular activities, quality of undergraduate institution, test scores and make judgements based on demographic information in comparison to other candidates. Evaluate and make admission decisions for candidates based on desirability to the law school in meeting a multitude of enrollment goals, which requires application of variable standards. Make judgements and identify special cases that need to be reviewed by the director and/or associate deans. The assistant director has the authority to make decisions on the admissibility of candidates in approximately 95% of admission cases. (35%)
  2. Represent the Law School to attract recruit, and onboard Law students. Advise potential students on admission requirements and options, transfer/articulation, and related issues. Answer incoming calls and emails from students and pre-law advisors while working in the admissions office. Orally and in writing, interpret and explain the law school's curriculum; describe the culture of law students as well as the law school and campus atmosphere and environment; articulate admission and financial aid policies; understanding when exceptions should be made; explain admission decisions. Calm upset, disappointed or angry callers. (20%)
  3. Contact individual undergraduate universities to schedule visits. Make decisions about priorities when conflicts between available schools are identified. Book all airline, lodging, and transportation needs for travel in compliance with university policies. Reconcile travel expenses within a timely manner while following the university travel guidelines. Execute travel plan. (10%)
  4. Establish and administer programs, which may include events, tour guide program, diversity recruitment, or others. Provide office leadership. Assume leadership and/or support various office programs and collateral assignments; examples listed below. Manage law ambassador team and corresponding programs. Recruit law student volunteers for participation. Train, develop and supervise the law ambassadors. Plan and implement recruitment-related activities. Track year-long budget for group-related expenditures and student employment. Organize 3+3 programs. Partner with undergraduate institutions to identify students eligible for program and academic scholarships. Plan and execute 3+3 program selection processes. Serve as a departmental liaison. Communicate admission related updates on a frequent basis; respond to department inquiries as a representative of the admission office. Facilitate presentations and information sessions for special groups. Pull reports as requested by the department. (10%)
  5. In collaboration with admissions staff and associate dean of diversity and inclusion develop a minority recruitment strategy that includes identifying and analyzing the top feeder markets and schools for minority students; recruitment plan for recruiting students at those schools and in those geographic markets; cultivating pre-law advisors and other key contacts that will yield success in minority recruitment; generating new ideas for improving our minority recruitment program. Assist with design, implementation, and direction of various existing and future pipeline programs, including school of law and external programs. (8%)
  6. Interview prospective students. Evaluate students for fitness at the law school. Probe students regarding curriculum, testing, and extracurricular activities. Evaluate English fluency. Write effective evaluative reports to be used in the application evaluation. Advise students on curriculum, testing, and opportunities available at Case Western Reserve University School of Law. Interpret students’ experiences and goals and advise on suitability of Case Western Reserve University School of Law and the path toward achieving goals. (4%)

 

NONESSENTIAL FUNCTIONS

  1. Be the expert on Case Western Reserve University School of Law and the admission office to pre-law advisors. Initiate, develop, and cultivate strong partnerships with pre-law advisors. Articulate the profile of a student who is likely to be competitive for admission at Case Western Reserve University School of Law. Be able to communicate to pre-law advisors those students who may be competitive and are desired by the law school, but who might fall outside of normal admissions expectations. Explain admission decisions to pre-law advisors whose students have applied for admission. Understand current law school admission and higher education trends. Understand and be able to articulate exceptions to expected admissions decisions. (4%)
  2. Lead information sessions both on and off-campus. Represent the law school with strong knowledge of the law school and the university. ‘Read’ the audience quickly and while thinking on one’s feet, customize the presentation to their needs. Must have the ability to listen closely for the concerns of the student, and answer questions even when not articulated well by the prospective student and or pre-law advisor. (4%)
  3. Identify undergraduate campuses to visit for recruitment and relationship building through analysis of historical applicant data, current inquiry data, and external data sources,. Review past histories, future opportunities, and enrollment goals to determine which undergraduate universities should be prioritized. Assess undergraduate law fairs based on likely success of the event and return on investment. Incorporate into travel itinerary when appropriate. (4%)
  4. Perform other duties as assigned. (1%)

 

CONTACTS

Department: Daily contact with all department staff to review applications for admission and collaborate on special projects.

University: Regular contact with faculty and staff across the university during open houses and special events for prospective students.

External: Regular contact with prospective first year and transfer students and pre-law advisors, to conduct individual meetings, interviews and group information sessions, and attend events on and off campus.

Students: Regular contact with student office workers and student law ambassadors to assist with the daily schedule and assist on special projects.

SUPERVISORY RESPONSIBILITY

Direct supervisory responsibility for the department assistant 2 and indirect supervisory responsibility for the department assistant 3. Oversee the activities of the student ambassadors who serve as volunteers in the admissions office; developing working relationships with the SBA and other student organizations.

 

QUALIFICATIONS

Experience: 3 to 5 years of professional work experience, preferably admissions and recruitment experience in the law school or graduate level.

Education/Licensing: Bachelor’s degree required; JD or relevant Master’s degree preferred. Valid driver’s license required.

 

REQUIRED SKILLS

1.   Understand standardized testing (LSAT, GRE, TOEFL)

2.   Ability to understand subject matter progression within undergraduate subjects and have the ability to evaluate preparation in subject matter and among undergraduate environments.

3.    Ability to understand impact of socioeconomic conditions on opportunity and achievement.

4.    Ability to interpret student experiences and goals and advise on suitability of CWRU School of Law and the path toward achieving goals for prospective students and prelaw advisors.

5.    Knowledge of range of extracurricular activities, honors/awards common to undergraduate students and the importance placed in the admission process.

6.    Ability to operate with a high level of awareness for protecting sensitive and confidential information. Ability to identify exceptions to normal policies and practices.

7.   Deep knowledge of different kinds of undergraduate environments.

8.   Ability to interpret, analyze and make decisions based on conflicting data.

9.  Strong presentation skills.

10.  Ability to develop, enhance and nurture relationships with prospective law students while providing consistent, accurate, and usable information to encourage the matriculation of these prospective students in accord with the academic and professional goals of the law school. This individual will also work closely with current students, staff, and external sources and must possess superior interpersonal skills.

11.  Must demonstrate a customer service orientation and ability to collaborate with students, staff, and outside organizations. Must be able to interpret and explain law school policies and the admission process to prospective students.

12.  Excellent written and oral communication skills; superior organizational, reporting, and analysis skills mandatory. Ability to read, comprehend and synthesize quickly.

13.  Ability to work under pressure and meet deadlines. Individual must be mature, professional, and discreet.

14.  Self-motivated and demonstrate leadership skills and possess the ability to work in teams, multitask, and facilitate programs.

15.  Meticulous attention to detail.

16.  Ability to be diplomatic in a high pressure atmosphere. Respect for confidentiality.

17.  Strong facility with end-user technology such as laptop computers, smart phones, and tablets. Ability to learn new software programs quickly required.

18.  Superior knowledge of the law school and university.

19.  Ability to meet consistent attendance.

20.  Ability to interact with colleagues, supervisors and customers face to face.